Everything your team needs.
Nothing you don't.
Formation editor. AI assistant. Scheduling. RSVP. Availability tracking. Guardian accounts. Roles. All in one place. No ads. No tricks.
Visual formation & seating editor.
No competitor offers this. Drag and drop every member into position — on the pitch, on the stage, or on the court. Sports coaches build tactical lineups. Music directors create seating plans and stage plots. One tool that understands both.
An AI assistant that speaks your language.
Type what you need in plain English, Dutch, French, German, or any other language — no menus, no drilling through forms, no guesswork. The AI command bar understands your group and acts on what you say.
Schedule events, send reminders, check who hasn't replied, flag availability conflicts — all from a single prompt. Works for coaches and music directors alike.
One calendar. Every event. Zero faff.
From weekly training to one-off concerts, plan your season in minutes and keep every member informed without chasing anyone.
Event scheduling
Create matches, rehearsals, training sessions, concerts, and one-off events. Recurring events for weekly sessions — set it once, done.
Single-click RSVP
Members confirm or decline directly from the invitation email. No login required, no app to download. You see who's attending at a glance, before the event.
Automatic reminders
Send event reminders to everyone, or just the members who haven't replied yet. Fire them manually or let the AI do it on command.
Plan your season before you commit to a fixture.
Members flag the dates they're not available — holidays, work trips, family events — in advance. Before you schedule anything, you can see the conflicts.
No more chasing people on WhatsApp the week before every match. No more scrambling for a replacement on Friday night. Know your squad before the season starts.
Keep your members informed. Without the chaos.
Email-based communication means no app required for members. Invitations, reminders, and RSVP links all arrive directly in their inbox.
Email invitations
When you create an event, invitations are sent automatically to all members in the group. Members get everything they need in one email — date, time, location, and a one-click RSVP.
Event reminders
Send reminders to all members or just to those who haven't replied. Triggered manually, or by asking the AI — whichever is faster for you.
No app needed for members
Members don't need to download anything or create an account. RSVP, view event details, and update their availability all from a standard email link.
The right access for the right people.
Not everyone needs to see or do everything. TotumTeams has a clean set of roles that match how clubs and groups actually work — from the committee down to a parent managing their child's attendance.
Choose who can create groups, who can manage events, and who can invite new members. Each person sees exactly what they need — no more, no less.
| Who | What they can do |
|---|---|
| Organisation admin | Full access across the whole organisation. Manage groups, members, roles, and settings. |
| Group admin | Manage a specific group — members, events, and the formation or seating editor. |
| Event manager | Create and manage events within a group. Cannot change members or roles. |
| Inviter | Invite new members to a group. Useful for team captains or section leaders. |
| Member | Respond to events, update their own profile and availability. No admin access. |
| Guardian | Manage attendance and profile on behalf of a child or dependent member. No access to other members' data. |
One account. Every team you run.
Whether you run one group or twenty, TotumTeams scales with you. Create an organisation, add your groups, and manage everything from one place.
Multiple groups under one org
A football club with a first team, reserves, and youth sides. A music school with four ensembles. One TotumTeams organisation covers them all.
Multi-language
TotumTeams is available in English and Dutch, with French, German, and more on the way. Every member sees the platform in their preferred language.
Guardian accounts
Parents and guardians get their own login and receive invitations on behalf of their child — without needing a child's email address. Built for youth clubs and safeguarding best practice.
100% GDPR compliant. 100% EU hosted.
Your data never leaves the EU. Everything is designed, built, and hosted within Europe — no AWS, no Azure, no Google Cloud.
Watch TotumTeams in action.
A short overview of the key features — formation editor, AI assistant, scheduling, and RSVP. See exactly what you're signing up for before you sign up.
Honest pricing. No catch.
No ads — not even on the free plan. No percentage cut of your club's fees. No data sold. Free all of 2026.
See pricing →Ready to try it?
Free in 2026. No card needed. Set up your group in minutes.
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