About TotumTeams

Built by one person.
Made for your club.

Ad-free, on every plan. A platform built to make life genuinely easier for the people who run teams and groups.

The story

Born out of one too many chaotic WhatsApp threads.

TotumTeams exists because organising a group shouldn't be this hard.

Anyone who has ever been in a band, a sports team, or any kind of regular group knows the drill. An event comes up. Someone starts contacting everyone individually, usually the same poor soul every time. First it was phone calls. Then texts. Now it's WhatsApp. The medium changes, but the chaos stays the same.

That one person holds it all in their head: who said yes, who's away that weekend, who needs a reminder, who will probably just not show up without one. They become the unofficial secretary, the group memory, the single point of failure. And they do it for free, out of love for the group, while everyone else just waits to be told when to turn up.

"Technology should be making things easier, but only if it's used in the right way."

TotumTeams was built to spread that load. To give every member a role in organising the group, without turning the whole thing into an administrative nightmare. One place for events, RSVP, availability, and communication. No one person has to carry it all, and nothing falls through the cracks.

Groups aren't one-size-fits-all. A brass band and a football squad are very different things, so TotumTeams was built to understand both. Sports teams get squad scheduling and RSVP. Music groups get rehearsal management and availability tracking. Everyone gets communication tools that actually work.

What we stand for

How TotumTeams is run.

These are the decisions behind how TotumTeams is built, priced and run. Each one is a choice that could have gone the other way.

🚫

No ads. Ever.

Your members use TotumTeams to organise their group, not to be sold things. There are no ads. Not on the free plan, not on any plan. That is a commitment, not a phase.

💶

One price, published up front.

You pay the fees published on the pricing page and nothing else. No extras, no add-ons, no surprises.

🔒

Your data is yours. Full stop.

We don't sell your data or share information with third parties beyond what is needed to run the service. Your members trust you with their details, and we take that seriously.

🏗️

Independent and built to last.

TotumTeams is independently built and independently run. Not funded by advertising, not chasing growth for its own sake. The only people we answer to are our users.

👥

People first. Always.

Every decision about features, pricing, data and safeguarding starts with the same question: is this right for the people using it? Not what is most profitable, not what is easiest for us. What is right for the members.

🛡️

Safeguarding built in, not bolted on.

Guardian accounts, private contact details, GDPR-compliant data handling, especially where children or vulnerable adults are involved. These aren't optional extras. They are part of how TotumTeams works by default. Read our safeguarding page →

Tony, founder of TotumTeams, playing the trumpet
The founder

Hi, I'm Tony.

I've been a web developer for over 30 years, and I've been playing in bands for about as long as I can remember. Which means I've spent decades watching this problem from the inside: building software for a living, and sitting in rehearsal rooms while someone else juggled everyone's replies on a Saturday morning.

I built TotumTeams because I got tired of watching the same thing happen every time someone tried to organise a gig, a rehearsal, or a match. It is always one person. They end up fielding every message, keeping track of who's coming, who's not, who hasn't answered, and what to do about it. Everyone else just waits. I always admired whoever that person was. I also knew I never wanted to be them.

I also know how tight the purse strings are for bands, youth groups, sports clubs and social clubs. So I've aimed to make TotumTeams as affordable as it can possibly be, and to put something back into a community that has given me so much.

I started with bands because that's the world I know. Along the way I realised the same problem turns up in every kind of group: sports teams, choirs, social clubs, youth sections. So TotumTeams is built for all of them, by someone who plays in bands and cares about getting this right.

Your data

GDPR compliant.

No data is sold. No information is shared with third parties beyond what is strictly necessary to run the service.

Get in touch

We'd love to hear from you.

Questions, feedback, feature ideas, or just want to tell us about your band or team? Drop us an email. There's a real person at the other end.

✉️ info@totumteams.com

We aim to respond within one working day.

Ready to try it?

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